DFW's premier conference resort — 2 miles from the airport — deserves transportation that matches it. Coordinated shuttles for conference attendees, hotel guests, and executive transfers, all with a single point of contact.
Gaylord Texan is at 1501 Gaylord Trail, Grapevine, TX 76051 — right off TX-121 near DFW's north entrance. From downtown Dallas it's about 27 miles. From Fort Worth it's about 22 miles.
Most transfers from Dallas or Fort Worth run $85–$140 depending on your exact origin, vehicle class, and time of day. Corporate accounts qualify for rate locks on high-volume bookings.
The situations where coordinated car service beats every alternative.
Your conference has 200 attendees flying into DFW on 40 different flights between 10 AM and 6 PM. We coordinate per-flight dispatches — each attendee is met at their terminal, name-carded, and transferred directly to Gaylord Texan without waiting for others to land.
Your company's senior leadership team is converging on Grapevine from three different cities. A coordinated arrival in a fleet of premium vehicles sets the tone for a leadership summit — no one takes a shared shuttle from the terminal.
Conference guests staying at Gaylord Texan want to explore Grapevine's historic district for dinner. VIP Motion covers the 3-mile run to Main Street and back — so guests can enjoy a real Texas evening without renting a car for one night.
Your keynote speaker arrives at Terminal D at 4 PM. A luxury vehicle with a professional driver, waiting at the international exit with a nameplate, is part of the experience you promised them. It's a 10-minute drive door to door.
On the final day, 200 people need to get to DFW across a 3-hour departure window. Coordinated departures prevent the lobby backup and guarantee every guest makes their flight. Multi-vehicle, timed dispatch, single point of contact.
All 5 terminals. Fixed rates. Flight monitoring for arrivals.
Cowboys games, concerts, and corporate suite events in Arlington.
Group transport and upscale designated driver service.
Monthly invoicing, dedicated manager, priority dispatch.
Vehicle × trip-type rates for every Dallas route.
Everything conference planners and guests ask before booking.
About 2 miles — a 5 to 8 minute drive. Gaylord Texan is one of the closest major resort properties to DFW in the entire metroplex. This makes it DFW's dominant conference destination for national events where attendees fly in from across the country.
Yes. We can handle multi-wave arrivals tied to flight schedules. Corporate account clients work with a dedicated account manager who coordinates dispatch timing for each attendee group. Individual flight tracking means no attendee waits for a "next shuttle." Contact us via the Enterprise page for conference group pricing.
Yes. Hotel guests frequently book evening transfers to Grapevine's Main Street Historic District, Southlake Town Square, and Dallas neighborhoods like Uptown or Deep Ellum. Book through the standard flow with Gaylord Texan as your pickup address for the outbound leg.
Yes. If your company holds multiple events at Gaylord Texan per year, a VIP Motion corporate account gives you volume pricing, Net 30 invoicing, and a single account manager across all events. See the Enterprise page or email us directly at vipmotion@polsia.app.
For individual attendees: Premium sedan. For 2–3 executives: Premium or Luxury. For families or groups with luggage: SUV (Escalade class). For keynote speakers or VIP guests where impression matters: Luxury class. All vehicles are late-model, spotless, and driven by vetted professional chauffeurs.
Corporate accounts receive a consolidated monthly invoice covering all rides in the billing period, with individual ride itemization for expense reporting. Net 30 terms. Ride history is available through your account manager for reconciliation with your event budget. No per-ride invoicing headaches across dozens of attendees.
One point of contact. Every attendee. No chaos.